January 2021

Ladies and Gentlemen:

Due to the Texas Music Educators Association Convention-Clinic 2021 being held as a virtual convention, the Alpha Chapter Executive Committee has moved that there will be no
Official Business Meeting for 2021. The attendance requirement will be waived for one year.

However, the following items demand your immediate attention:

1. DUES -
You will receive an email from Frank Coachman with Alpha Chapter Convention Information. Using the link in this email, follow the instructions to pay your dues and donate to the Chapter or Hall of Fame. Remember that there is a $10 late fee if you do not pay your dues promptly. The deadline for the payment of 2021 dues is February 11, 2021. If you prefer, you may also pay your dues via PayPal or Venmo to pbmalphachapter@gmail.com, or by check. The address for mailing checks is 4214 Ravenbank Dr., Rockwall, TX 75087.

2. BALLOT FOR NOMINEES - using the link in the email, follow the instructions to read biographical information and vote for nominees. Please note the JANUARY 27th DEADLINE for completing Ballots.

The following items are posted on the Alpha Chapter web site, pbmalpha.org:
1. MINUTES
of Alpha Chapter Meetings in February 2020.

2. TREASURER'S REPORT FOR 2020.

3. ROSTER of Phi Beta Mu Committees and Board Members

SCHEDULE OF EVENTS:

1. MEMBERSHIP COMMITTEE MEETING #1
- 7:00 PM, WEDNESDAY, FEBRUARY 3, 2021, via ZOOM video conference, Vice President and Membership Chairman, Tom Harrington, presiding. IMPORTANT: Sponsors of Candidates MUST attend virtually. Tom Harrington will be in touch with Sponsors as to how we will do this. Also, anyone wishing to speak for, or in opposition to, membership of the new candidates MUST notify Tom Harrington at thomas.harrington@cfisd.net, as you must also attend virtually.

2. MEMBERSHIP COMMITTEE MEETING #2 - 7:00 PM, THURSDAY, FEBRUARY 4, 2021, via ZOOM video conference, Vice President and Membership Chairman, Tom Harrington, presiding. IMPORTANT: Sponsors of Candidates MUST attend virtually. Tom Harrington will be in touch with Sponsors as to how we will do this. Also, anyone wishing to speak for, or in opposition to, membership of the new candidates MUST notify Tom Harrington at thomas.harrington@cfisd.net, as you must also attend virtually.


3. PHI BETA MU HALL OF FAME COMMITTEE - 7:00 PM, MONDAY, FEBRUARY 8, 2021, via ZOOM video conference.


4. BOARD OF DIRECTORS MEETING
- 7:00 PM, TUESDAY, FEBRUARY 9, 2021, via ZOOM video conference, President Evelio Villarreal, presiding. President Villarreal has advised that all Committee Chairpersons are to attend the Board and Meeting to make reports. Please complete reports in written form and send to President Villarreal and Secretary Coulson via email prior to the meeting.
The Board consists of the President, Vice-President, Secretary, Committee Chairs, elected Board members, and any Past Presidents. If you are one of these persons, you will get an invite via email to join the meeting from Secretary Coulson.

5. As stated above, there will be no CHAPTER OFFICIAL BUSINESS MEETING this year. Secretary Coulson will post the minutes of the Board of Directors Meeting on the chapter website as soon as the BOD meeting has concluded. This will serve as the business of the chapter for 2021.

6. NOMINATON OF NEW MEMBERS: The Alpha Chapter Executive Committee has moved that nominations for new members will done via email for the class of 2022 only. Contact Vice President Tom Harrington at thomas.harrington@cfisd.net with your nominations. He will then provide you with access to the appropriate documents to make the nomination official.

Again, please note the JANUARY 27th DEADLINE for completing Ballots. If you have any concerns or questions, please contact me on my cell: 214-417-1042; or email: sscoulson@gmail.com.

I am looking forward to seeing you in San Antonio someday soon! Please stay safe and healthy!

Fraternally,

Scott Coulson
Secretary-Treasurer


















ALPHA CHAPTER, PHI BETA MU
MINUTES OF MEETINGS, FEBRUARY 2021


MEMBERSHIP COMMITTEE MEETING


The meeting was called to order by
Vice President Tom Harrington, Wednesday, 03 February 2021, at 7:00 PM and Thursday, 04 February 2021, at 7:00 PM via Zoom Video Conference. Present were: Tom Harrington- Chairman, members: Shane Goforth, Jeff King, David Brandon, Pete Tolhuizen, Bryan Christian, Eric Rettig, Tom Bell, President Evelio Villarreal, and Secretary Scott Coulson. Chairman Harrington outlined the agenda to the Committee and distributed supporting data, and spoke regarding ethics and confidentiality of information presented on each nominee. The committee next heard comments from the sponsor and cosponsors regarding their candidate. In Executive session all nominations and supporting documents were then reviewed along with a tally of Fraternity voting. This was followed by committee voting on each candidate. The following were approved for induction into the Fraternity at the TMEA Convention 2022: Destry Balch, Rob Chilton, Chad Collins, David Dunham, Manuel Gamez, Corey Graves, Ryan Johnstone, Kevin Knight, Jarrett Lipman, Terry Maxwell, Lucy Pascasio, Brian Pollard, Adam Powell, John Rauschuber, Joshua Law, Misty Smith, David Stephenson. The meeting was adjourned by common consent.
Respectfully submitted, Scott Coulson, Secretary.

CHAPTER BOARD MEETING

The meeting of the Board of Directors was called to order by President Evelio Villarreal at 7:00 P.M. on Tuesday, 09 February 2021, via Zoom Video Conference. Present were: Vice President Tom Harrinton, Immediate Past President Steven Moore, Secretary-Treasurer Scott Coulson; Board Members: Bryan Andrade, Bruce Beach, June Bearden, Eddie Benitez, Beth Bronk, Cindy Bulloch, Phil Clements, Kristin Hames, Robert Herrings, Kathy Johnson, Jeff Jones, Sharon Kalisek, Barbara Lambrecht, Rusty Lay, Tommy Moore, Danny Prado, Frank Sosa, Pete Tolhuizen, Gary Wells, Alex Wells, Steve Wessels, Denny Whitley, and Paul Worosello.

Brandon Brewer, Joe Clark, Randy Hunsake, Perry Morris
were absent.

Committee Chairmen present were Tom Harrington, Alex Wells, Robert Herrings, Pete Tolhuizen, Bruce Beach, and Barbara Lambrecht.

Frank Sosa
moved approval of the Minutes of the February 2020 meeting as posted on the web site. Beth Bronk, second. Unanimous. Rusty Lay moved approval of the Financial Report as posted on the web site. Pete Tolhuizen, second. Unanimous.

The President next asked for the Secretary’s Report on status of the chapter.
Secretary Coulson reported that at present there are 320 Active members; 245 Retired Active; 46 inactive members for a total of 611. 317 have been installed in the Hall of Fame.

COMMITTEE REPORTS

MEMBERSHIP COMMITTEE, Tom Harrington, Chairman,
read a list of those new members selected by the Committee (See Membership Committee List above). Barbara Lambrecht moved approval of the report. Tommy Moore, second. Unanimous.

PUBLIC RELATIONS COMMITTEE, Alex Wells, Chairman, outlined the continued use of congratulatory signs to both the new Phi Beta Mu members at the TBA Convention and to those members whose groups are selected to perform at the TMEA Convention when In-Person Conventions are held again. He reiterated the responsibility of this committee to continue to be responsible for the setting up and tearing down of the PBM booth at TMEA and TBA.

TBA CLINIC COMMITTEE, Robert Herrings, Chairman, offered two recommendations for TBA; (1) Growth mindsets, small improvements with big rewards on ear training in beginner band”. (2Developing individual musicians and skills”.
Now that the committee knows that the TBA Convention will be live, they will solidify the clinics and presenters in the next month or so. Bruce Beach moved approval of the report. Frank Sosa, second. Unanimous.
OUTSTANDING CONTRIBUTOR AWARD, Pete Tolhuizen, Chairman, reported his committee had decided to recommend Bill Everett Jr. of Brook Mays and H&H Music for the award this year. Barbara Lambrecht moved approval of the report. Bruce Beach, second. Unanimous.

OUTSTANDING YOUNG BANDMASTER, Beth Bronk, Chairman announced the selection of Jesus Marquez from Richardson High School, in Richardson ISD. Documentation was presented to support the recommendation. Pete Tolhuizen moved approval of the report. Bruce Beach, second. Unanimous.

HALL OF FAME COMMITTEE, Barbara Lambrecht, Chairman, presented the following names for approval in 2021: Robert Caston, Mike Cudd, Roger Edwards, Phil Geiger, Scott McAdow, Brian Merrill, Sherry Miller, Steve Musser, Tom SoRelle, Travis Smith, and Ray Toler. In addition, chairman Lambrecht reported that the classes of 2020 and 2021 will be recognized at the State Marching Band Championships next November. Special thanks to Dr. Brad Kent for offering to provide this recognition for these deserving individuals!
Bryan Andrade moved approval of the report. Danny Prado, second. Unanimous.

Under New Business
discussion was held concerning the 2021 TBA Convention.

Nominating Committee Chairman Steven Moore explained the selection process for TMEA Officers and Area Representatives and the following were chosen:
TMEA Area A- Brian Andrade
TMEA Area B-
David Puckett
TMEA Area C-
Jeff Jones
TMEA Area D- Jeremy Strickland
TMEA Area E- Kristin Hames
TMEA Area F- Joe Clark
TMEA Area G- Frank Sosa
TMEA Area H- Jill Yancey

There were no other nominations so the slate was elected by acclamation.

Area Representative were asked to share questions or concerns concerning there areas.

A moment of silence was held for deceased Alpha members:
Amy Pallone- wife of Tim Pallone, Fred Hardin, Bob Brandenburger, Dee Tucker, Tommy Fry, Bryce Taylor, Donnie Owens, David Johnson, Stuart Bird, Nancy Caston and former member- Eddie Green.
Ill members mentioned were: Nelson Nolden, Bill Woods and Trent Cooper.

There being no further business, the meeting was adjourned.
Respectfully submitted:
Scott Coulson, Secretary-Treasurer

OFFICIAL CHAPTER BUSINESS MEETING

Due to the 2021 TMEA Convention being held virtually due to the Corona Virus Pandemic, no business meeting was held. The Alpha Chapter Executive Committee moved that the 2021 Board of Directors meeting would serve as the Official Chapter Business Meeting for 2021 only.


BREAKFAST INSTALLATION MEETING

Due to the 2021 TMEA Convention being held virtually due to the Corona Virus Pandemic, no Breakfast Installation Meeting was held. The Alpha Chapter Executive Committee moved that the Class of New Members for 2021 will be inducted along with the Class of 2022 at the TMEA Convention in 2022.



Respectfully submitted: Scott Coulson, Secretary-Treasurer



ALPHA CHAPTER FINANCIAL REPORT
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