June 2019

Ladies and Gentlemen:


In connection with the Texas Bandmasters Association Convention-Clinic on July 25-27, 2019, members of Alpha Chapter, Phi Beta Mu, will be gathering in San Antonio for our TBA Awards Breakfast.

The following items demand your immediate attention:

BREAKFAST MEETING ($30.00) - 7:00 AM, FRIDAY, 26 JULY 2019
- THE LONESOME DOVE ROOM, Henry B. Gonzalez Convention Center, President Steven Moore, presiding.
Guests are welcome to attend the Breakfast.
Please note the change of venue for the breakfast!

Please note the
JULY 19th DEADLINE for completing breakfast reservations.

The following items are listed below:
1. MINUTES of Alpha Chapter Meetings in February 2019.
2. TREASURER'S REPORT FOR 2018.

The following items are listed on the PBM website.
  
1. ROSTER of Phi Beta Mu Committees and Board Members for 2019-2021
2. READING BAND ROSTER
3. SCHEDULE OF EVENTS- Please note that the TEXAS BANDMASTERS HALL OF FAME CEREMONY – 2:00 PM, SATURDAY, 27 JULY 2019 will be held in
CC STARS AT NIGHT BALLROOM. Please note the change of venue!

For those of you that have signed up for the Reading Band: we have fairly decent participation but could use more clarinets, double and low reeds and percussion.  If you have a young director on your staff that would like to bring their horn and come read with the band, please invite them to come. Just send President Steven Moore their name and email address at
mooresw@lisdeagles.net. If your email or contact info is changing this summer please send an email with the updated info so can President Moore can contact you this summer.

Please check out the Alpha Chapter page on Facebook. Cindy Lansford is the administrator of the page with assistance from Jolette Wine. Our thanks to them for their efforts.

On site payments: Alpha Chapter will be accepting on-site digital payments for lost pins, etc. via Paypal, Venmo and Zelle QuickPay as well as cash or check.

If you have any concerns or questions, please contact me at 214-417-1042; or email:  sscouslon@gmail.com. I am looking forward to seeing you in San Antonio!

Fraternally,

Scott Coulson
Secretary-Treasurer


ALPHA CHAPTER, PHI BETA MU
MINUTES OF MEETINGS, FEBRUARY 2019


MEMBERSHIP COMMITTEE MEETING


The meeting was called to order by
Vice President Evelio Villareal, Thursday, 14 February 2019, at 7:00 AM and 10:00 AM in the River Terrace Room of the Marriott Riverwalk Hotel, San Antonio, Texas. Present were: Evelio Villareal- Chairman, members: Ruben Adame, Bene Davis, Richard Herrera, Bruce Beach, Charlotte Royall, Rob Myers, Gloria Ramirez, President Steven Moore, and Secretary Scott Coulson. Chairman Villareal outlined the agenda to the Committee and distributed supporting data, and spoke regarding ethics and confidentiality of information presented on each nominee. The committee next heard comments from the sponsor and cosponsors regarding their candidate. In Executive session all nominations and supporting documents were then reviewed along with a tally of Fraternity voting. This was followed by committee voting on each candidate. The following were approved for induction into the Fraternity on Saturday: Charles Aguillon, Thomas Bell, Brad Bonebrake, Bryan Christian, Mark Conaway, Michael Corcoran, Christine Cumberledge, Andy Easton, David Edge, Jackie Fullerton, Bradley Genevro, Kyle Glaser, Tammi Goss, Matt Knight, Darla McBryde, Robert Melendez, Chris Meredith, James Nance, Justin Nuckols, Nathaniel Neugent, Joe Nunez, Brett Richardson and Jason Rogers. In further business, Secretary Coulson informed the committee of status changes of members, requests for transfer, excused absences for the Business Meeting, and deceased members. The meeting was adjourned by common consent.

CHAPTER BOARD MEETING

The meeting of the Board of Directors was called to order by President Steven Moore at 1:30 P.M. on Thursday, 14 February 2019, in the River Terrace Room of the San Antonio Marriott Riverwalk Hotel. Present were: Vice President Evelio Villareal, Past President Todd Clearwater, Secretary-Treasurer Scott Coulson; Board Members: Danny Allen, Kristin Hames, Jeff Jones, Tommy Moore, Dana Pradervand, Frank Sosa, Mary Santarelli, Perry Morris, Rusty Lay, Kathy Johnson, Eddie Benitez, Randy Hunsaker, June Bearden, Denny Whitley, Brand Brewer. Mark Buley and Sharon Kalisek were absent.

Committee Chairmen present were Jeremy Strickland, Priscilla Bell, Scott Deppe, Melodianne Mallow, Tom Harrington, and Barbara Lambrecht

Todd Clearwater
moved approval of the Minutes of the February 2017 meeting as posted on the web site. Eddie Benitez, second. Unanimous. Frank Sosa moved approval of the Financial Report as posted on the web site. Dana Pradervand, second. Unanimous.

The President next asked for the Secretary’s Report on status of the chapter.
Secretary Coulson reported that at present there are 325 Active members; 234 Retired Active; 27 inactive members for a total of 586. 303 have been installed in the Hall of Fame.


COMMITTEE REPORTS

MEMBERSHIP COMMITTEE, Evelio Villareal, Chairman,
read a list of those new members selected by the Committee earlier this morning (See Membership Committee List above). Denny Whitley moved approval of the report. Rusty Lay, second. Unanimous.

PUBLIC RELATIONS COMMITTEE, Jeremy Strickland, Chairman, outlined the continued use of congratulatory signs to both the new Phi Beta Mu members and to those members whose groups are selected to perform at the 2019 TMEA Convention. The new design of the signs now have photos of the Honor Director. The committee recommended that members of the P & R Committee continue to furnish people to pass out programs at PBM concerts. Chairman Strickland also outlined for the Board of Directors the new responsibility of this committee begin responsible for the setting up and tearing down of the PBM booth at TMEA and TBA.

TBA CLINIC COMMITTEE, Priscilla Bell, Chairman, offered two recommendations for TBA; (1) Great Middle School Band Teams:  How those staffs work together on and across campuses”. The selected presenters will be the three middle school band staffs from Duncanville ISD:  Ms. Lucy Pascasio and staff from Kennemer Middle School, Mr. Russell Porter and staff from Byrd Middle School, and Ms. Michelle Hanegan and staff from Reed Middle School.
(2) “How to Plan and Structure your Band Sectionals”. The clinician will be Mr. Greg Dick from Friendswood High School.
Kathy Johnson moved approval of the report. Todd Clearwater, second. Unanimous.

OUTSTANDING CONTRIBUTOR AWARD, Scott Deppe, Chairman,
reported his committee had decided to recommend Kenneth Griffin for the award this year. Perry Morris moved approval of the report. Randy Hunsaker, second. Unanimous.

OUTSTANDING YOUNG BANDMASTER, Melodianne Mallow, Chairman announced the selection of Kevin Knight from Crosby High School, in Crosby ISD. Documentation was presented to support the recommendation. Chairman Mallow also outlined for the Board of Directors the Initiative from International to scholarship an outstanding young director in our state to attend the Conn Selmer Institute this summer. This will become an ongoing responsibility of this committee moving forward. Tom Harrington moved approval of the report. Todd Clearwater, second. Unanimous.

HALL OF FAME COMMITTEE, Barbara Lambrecht, Chairman, explained to the Board of Directors about the donation of all Hall of Fame Materials to the Southwest Collection/Special Collections Library at Texas Tech University. She presented the following names for approval in 2019: Joe Arsuaga, Michael Brashear, James Coffman, Lowell Graham, Greg Hull, Randy Hunsaker, Eldon Janzen, Jim Jones, Jim McDaniel, Elmer Schenk, George Strickland, and Rick Yancey. Frank Sosa moved approval of the report. Brandon Brewer, second. Unanimous.

Under New Business
Committee Chairs were urged to upload reports to Google Drive.
There was extensive discussion of ways in which to better utilize the BDSN. Under consideration is the formation of an ad-hoc committee to explore an enhanced social media presence, especially the chapter facebook page, twitter, instagram, etc. The Board of Directors discussed contacting member College band directors to explain to their graduating students the advantages of using the BDSN. Also discussed was the suggestion that Area Representatives reach out to the regions in their areas to have someone speak about Phi Beta Mu and what services we provide, especially to young teachers at their region meetings.

President Moore and Secretary-Treasurer Coulson notified the Board of Directors of the possible move of all Chapter events at TBA to the convention center.

A moment of silence was held for deceased Alpha members:
Jeff Doughten, Fred Stockdale and Hall of Fame member John Pearson. Ill members mentioned were: Fred Hardin, Gary Robbins and Glenn Wells.

There being no further business, the meeting was adjourned.


OFFICIAL CHAPTER BUSINESS MEETING

President Steven Moore,
called the meeting to order at 9:45 PM on February 14, 2019 in Stars at Night Ballroom #4 in the Convention Center. Bene Davis gave the Invocation.

President Moore recognized out of state visiting PBM members.

John Morrison, President of TBA, outlined the achievements of Frank Troyka and announced that Mr. Troyka had been selected as Bandmaster of the Year. The membership acknowledged Frank Troyka with a standing ovation.

A moment of silence was held for members for deceased members
Jeff Doughten, Fred Stockdale and Hall of Fame member John Pearson.

President Moore
next commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.

The Phi Beta Mu oath was administered by
Secretary Scott Coulson.

A report on the activities of Phi Beta Mu International was presented by International Executive Secretary David Lambert

Past International President Paul Worosello
gave a report on the Earl D. Irons Program of Distinction.

Nominating Committee Chairman Todd Clearwater explained the selection process for TMEA Area Representatives and the following were chosen:
Area A Brian Andrade
Area B Kristin Hames
Area C Jeff Jones
Area D Tommy Moore
Area E Mark Buley
Area F Dana Pradervand
Area G Frank Sosa
Area H Jill Yancey


There were no other nominations from the floor so the slate was elected by acclamation.

President Moore
called for Committee Reports. Reporting were committee Chairs for the following standing Committees (see Board minutes above for complete report).

Public Relations Committee – Jeremy Strickland
TBA Clinic Committee - Priscilla Bell
Outstanding Contributor Committee – Scott Deppe
Outstanding Young Bandmaster Committee – Melodiane Mallow
Hall of Fame Committee - Barbara Lambrecht
Membership Committee - Vice President Evelio Villareal


Nominations for membership in 2020 were taken from the floor and recorded by the Vice President. Those nominating new members were reminded of needed paper work and deadlines involved.

President Moore reminded those in attendance of the importance of participation in the TBA Reading Band and the Band Directors Support Network. Forms for the Reading Band were distributed to the membership.

Motion to adjourn was passed by common consent.



BREAKFAST INSTALLATION MEETING

Saturday, 16 February 2019

The meeting was called to order by President Steven Moore, at 7:00 AM in Salons D, E and F of the Marriott Riverwalk Hotel.

Breakfast was served by the Hotel Staff. Following breakfast, a moment of silence was observed in memory of deceased members.

The President next acknowledged members present with the longest record of membership in Alpha Chapter.

The Oath of Membership for new members was administered by
Secretary Scott Coulson. Those installed were Charles Aguillon, Thomas Bell, Brad Bonebrake, Bryan Christian, Mark Conaway, Michael Corcoran, Christine Cumberledge, Andy Easton, David Edge, Jackie Fullerton, Bradley Genevro, Kyle Glaser, Tammi Goss, Matt Knight, Darla McBryde, Robert Melendez, Chris Meredith, James Nance, Justin Nuckols, Nathaniel Neugent,
Joe Nunez, Brett Richardson and Jason Rogers.

John Morrison, President of TBA
, once again introduced Frank Troyka as Bandmaster of the Year.

President Moore again commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.

President Moore
encouraged members to participate in the Reading Band that performs at TBA.

Vice President Villareal called for additional nominations from the floor. Again, those making nominations were reminded of the requirements for membership and the necessary paper work involved.

The Fraternity moved for adjournment by common consent.

Respectfully submitted,

Scott Coulson, Secretary-Treasurer



ALPHA CHAPTER FINANCIAL REPORT



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