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CONVENTION LETTER / MINUTES / FINANCIAL REPORT
January 2025
Ladies and Gentlemen:
In connection with the Texas Music Educators Association Convention-Clinic on February 12-15, 2025, members of Alpha Chapter Phi Beta Mu, will be gathering in San Antonio for our Official Business Meeting of the year.
The following items demand your immediate attention:
1. DUES - Using the link sent to you, follow the instructions to pay your dues, make breakfast reservations, and donate to the Hall of Fame, or Chapter. Remember that there is a $10 late fee if you do not pay your dues promptly.
2. BALLOT FOR NOMINEES AND BREAKFAST RESERVATIONS- click on the link and follow the instructions to read biographical information and vote for nominees. Please note the FEBRUARY 6th DEADLINE for completing Ballots and Breakfast Reservations.
The following items are posted on the Alpha Chapter web site, pbmalpha.org:
1. MINUTES of Alpha Chapter Meetings in February 2024.
2. TREASURER'S REPORT FOR 2024.
3. ROSTER of Phi Beta Mu Committees and Board Members
SCHEDULE OF EVENTS
1. PHI BETA MU HALL OF FAME COMMITTEE - 7:00 PM, WEDNESDAY, FEBRUARY 12- 2025, MILAM ROOM, MARRIOTT RIVERWALK HOTEL.
2. MEMBERSHIP COMMITTEE - 7:00 AM, THURSDAY, FEBRUARY 13, 2025- RIVER TERRACE ROOM, MARRIOTT RIVERWALK HOTEL, Vice President and Membership Chairman, Robert Herrings, presiding. IMPORTANT: Sponsors of Candidates MUST attend. Also, anyone wishing to speak for, or in opposition to, membership of the new candidates MUST appear at this meeting.
3. BOARD OF DIRECTORS MEETING - 1:30 PM, THURSDAY, FEBRUARY 13, 2025- RIVER TERRACE ROOM, MARRIOTT RIVERWALK HOTEL, President Bruce Beach, Presiding. President Beach has advised that all Committee Chairpersons (or their proxies) are to attend both the Board and Official Business Meetings to make reports. Please complete reports in written form and have a copy for the Secretary-Treasurer. Also, please upload our reports into the shared google drive folder for your committee.
The Board consists of the President, Vice-President, Secretary, elected Board members, and Area Representatives plus ALL Past Presidents. If you are one of these, please be present.
4. CHAPTER OFFICIAL BUSINESS MEETING - 9:30 PM, THURSDAY, FEBRUARY 13, 2025- GRAND HYATT 2ND FL - LONE STAR ABC
President Bruce Beach, Presiding.
Active members who are to remain members of the fraternity MUST ATTEND at least every other annual business meeting or present in writing prior to the meeting to be missed, a statement to the Secretary to the Board of Directors justifying the absence. PAYMENT OF DUES WITHOUT ATTENDANCE OR WRITTEN STATEMENT DOES NOT SATISFY THE ATTENDANCE REQUIREMENT. (Constitution.)
OFFICIAL CHAPTER MEETING ORDER OF BUSINESS
1. Visit with your Brothers and Sisters 5. Recognition of guests
2. Call to Order; Reaffirmation of Membership 6. 2025 Membership Candidate Report
3. Receive and act on yearly Committee reports 7. Nomination of candidates for 2026
4. International Activities Report 8. Sign up TBA Reading Band. Adjourn
Prior to the Chapter Business Meeting Thursday evening, there will be an envelope for each ACTIVE and each RETIRED ACTIVE member at the Registration Desk. If you have previously paid, your Breakfast Ticket will be inside the envelope. RETURN ENVELOPE TO WORKERS AS YOU ENTER THE DOOR. The completed envelope will serve as your attendance record. Please leave the envelope with Doormen, DO NOT TAKE WITH YOU. THANKS! It is essential that I have your current email address to facilitate communication with Phi Beta Mu International. If you have not done so, I urge you to register on the Phi Beta Mu International web site.
5. INSTALLATION BREAKFAST ($32.00) - 7:00 AM, SATURDAY, FEBRUARY 15, 2025- CONVENTION CENTER LONESOME DOVE ROOM (LDR). President Bruce Beach, presiding. New members installed. NON-MEMBERS may not attend the Breakfast or Installation.
Again, please note the FEBRUARY 6th DEADLINE for completing Ballots and Breakfast Reservations. If you have any concerns or questions, please contact me on my cell:
214-417-1042; or email: pbmalphachapter@gmail.com.
Fraternally,
Scott Coulson
Secretary-Treasurer
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ALPHA CHAPTER, PHI BETA MU
MINUTES OF MEETINGS, FEBRUARY 2025
MEMBERSHIP COMMITTEE MEETING
The meeting was called to order by Vice President Robert Herrings, Thursday, 13 February 2025, at 7:00 AM and 10:45 AM in the River Terrace Room of the Marriott Riverwalk Hotel, San Antonio, Texas. Present were: Robert Herrings- Chairman, members: Rylon Guidry, Ryan Johnstone, Dena Laurel, Sherry Poteet,Bernard Rosenberg, Ryan Smith, President Bruce Beach, Past President Tom Harrington and Secretary Scott Coulson. Chairman Herrings outlined the agenda to the Committee and distributed supporting data and spoke regarding ethics and confidentiality of information presented on each nominee. The committee next heard comments from the sponsor and cosponsors regarding their candidate. In the Executive session all nominations and supporting documents were then reviewed along with a tally of Fraternity voting. This was followed by committee voting on each candidate. The following were approved for induction into the Fraternity on Saturday: Jake Albin, Theresa Baragas, Miguel Cabrera, Justin Collazo, Kim Garza, Chase Giddings, Michelle Hanegan, Craig Haynie, Donald Hull, Benjamin Keltner, Randy Kiser, Melanie Kulaga, Beth Ledbetter, Stephen Lisko, Tiffany Lisko, Keith Marshall, Mike Pickrell Amanda Pritchard Eric Rath, James Rees, Maximo Sierra, Zachary Sims, Jeremy Spicer, Kara Wallace, and Shannon Wallace.
The committee also heard two testimonies from 2 Active Members.
Respectfully submitted, Scott Coulson, Secretary.
CHAPTER BOARD MEETING
The meeting of the Board of Directors was called to order by President Bruce Beach at 1:30 P.M. on Thursday, 13 February 2025, in the River Terrace Room of the San Antonio Marriott Riverwalk Hotel. Present were: Vice President Robert Herrings, Past President Tom Harrington, Secretary-Treasurer Scott Coulson; Board Members: Bernard Rosenberg, Jeff Jones, Kristin Hames, Frank Sosa, Bob Vetter, Mike Bartley, Denny Whitley, Sharon Kalisek, Kevin Knight, Brian Andrade, Joe Clark, Bethanne Adams, Jeremy Strickland, June Bearden, current International President Keith Rudolph (visiting from Gamma Chapter), and Past International President Paul Worosello.
Committee Chairmen present were Kevin Knight, Beth Bronk, Bill Harden, David Puckett and Barbara Lambrecht.
Frank Sosa moved approval of the Minutes of the February 2024 meeting as posted on the web site. Bernard Rosenberg, second. Unanimous.
Frank Sosa moved approval of the Financial Report as posted on the web site. Barbara Lambrecht, second. Unanimous.
Secretary Coulson also presented a proposal for an increase in dues for 2026- $60 per active member and $40 per retired member. Sharon Kalisek, moved for approval. June Bearden, second. Unanimous.
The President next asked for the Secretary’s Report on status of the chapter. Secretary Coulson reported that at present there are 315 Active members; 281 Retired Active; 157 inactive members for a total of 603 active and retired members. 372 have been installed in the Hall of Fame.
COMMITTEE REPORTS
MEMBERSHIP COMMITTEE, Robert Herrings, Chairman, read a list of those new members selected by the Committee earlier this morning (See Membership Committee List above). Barbara Prentice moved approval of the report. Frank Sosa, second. Unanimous.
PUBLIC RELATIONS COMMITTEE, Kevin Knight, Chairman, outlined the continued use of congratulatory signs to both the new Phi Beta Mu members and to those members whose groups are selected to perform at the 2025 TMEA Convention. Robert Herrings moved for approval of the report. Jeff Jones, second. Unanimous.
TBA CLINIC COMMITTEE, the report was tabled for the Business Meeting.
OUTSTANDING CONTRIBUTOR AWARD, Bill Harden, Chairman reported his committee had decided to recommend Suzy Self and Frank Rush of Sandy Lake Amusement Park for the award. Frank Sosa moved for approval of the report. Sharon Kalisek, second. Unanimous.
OUTSTANDING YOUNG BANDMASTER, Beth Bronk, Chairman announced the selection of
T J Peterman from Cypress Woods High School. Documentation was presented to support the recommendation. Tom Harrington moved for approval of the report. June Bearden, second. Unanimous.
HALL OF FAME COMMITTEE, Barbara Lambrecht, Chairman, presented the following names for approval in 2025: Bruce Collins, Greg Countryman, Paul Flinchbaugh, J.D. Janda, Melodianne Mallow, Robert Mayes, Al Mendez, Merlin “Pat” Patterson, Tye Ann Payne, Jim Rhodes, Pete Tolhuizen, Jill Yancey.
Beth Bronk moved approval of the report. Bethann Adams, second. Unanimous.
President Beach asked the Area Representatives for suggestion, concerns and feedback. A lengthy discussion was held about the BDSN and how to better communicate to the state it’s services. Tom Herrington suggested An ad hoc committee be formed to formulate solutions by President Beach.
A moment of silence was held for deceased Alpha members: Lucille Brashear- the mother of Mike Brashear, Robert Carnochan, Allen Clark, Don Lawler, Tommy Neugent, Val Rose, Al Sturchio and Larry Ward.
There being no further business, the meeting was adjourned.
Respectfully submitted: Scott Coulson, Secretary-Treasure
OFFICIAL CHAPTER BUSINESS MEETING
President Bruce Beach, called the meeting to order at 9:35 PM on 13 February 2025 in the Grand Hyatt Lone Star Ballroom. Brent Cannon gave the Invocation.
President Beach recognized out of state visiting PBM members. Visting PBM Members were Keith Rudolph, International President- Gamma Chapter, Karen Gregg and Kirk Vogel- Kappa Chapter.
Reagan Brumley, President of TBA, outlined the achievements of Scott Coulson and announced that Mr. Coulson had been selected as Bandmaster of the Year. The membership acknowledged Scott Coulson with a standing ovation.
A moment of silence was held for deceased members Lucille Brashear- the mother of Mike Brashear, Robert Carnochan, Allen Clark, Don Lawler, Tommy Neugent, Val Rose, Al Sturchio and Larry Ward.
The Phi Beta Mu oath was administered by Secretary Scott Coulson.
President Beach next commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.
President Beach gave a report on the Midwest Clinic and the substantial contributions of Texas Bands.
June Bearden, International Executive Secretary gave the International Report.
Past President Tom Harrington explained the selection process for Officers and TMEA Area Representatives, and the following were chosen:
TMEA Area Representatives
Brian Andrade, Area A (2025-2027)
David Puckett, Area B (2025-2027)
Jeff Jones, Area C (2025-2027)
Weston Fisher, Area D (2025-2027)
Kristen Hames, Area E (2025-2027)
Joe Clark, Area F (2025-2027)
Frank Sosa, Area G (2025-2027)
John Mays, Area H (2025-2027)
There were no other nominations from the floor so the slate was elected by acclamation.
Secretary Coulson also presented a proposal approved by the Board of Directors for an increase in dues for 2026- $60 per active member and $40 per retired member. Unanimous.
President Beach called for Committee Reports. Reporting were committee Chairs for the following standing Committees (see Board minutes above for complete report).
BDSN- Bruce Beach
TBA Clinic Committee – David Brandon
Public Relations Committee – Kevin Knight
Outstanding Contributor Committee – Bill Harden
Outstanding Young Bandmaster Committee – Beth Bronk
Hall of Fame Committee - Barbara Lambrecht
Membership Committee - Vice President Robert Herrings
Nominations for membership in 2026 were taken from the floor and recorded by Vice President Robert Herrings. Those nominating new members were reminded of the necessary paperwork and deadlines involved.
President Beach reminded those in attendance of the importance of participation in the TBA Reading Band and the Band Directors Support Network. Forms for the Reading Band were available to the membership via QR Code.
Motion to adjourn was passed by common consent.
Respectfully submitted: Scott Coulson, Secretary-Treasurer
BREAKFAST INSTALLATION MEETING
Saturday, 15 February 2025
The meeting was called to order by President Bruce Beach, at 7:00 AM in the Lonesome Dove Room, Convention Center.
A moment of silence was held for deceased members Lucille Brashear- the mother of Mike Brashear, Robert Carnochan, Allen Clark, Jim Childress, Chad Dempsey, Don Lawler, Tommy Neugent, Val Rose, Verda Shine, Al Sturchio and Larry Ward.
The invocation was given by Steven Moore.
Breakfast was served by the LDR Staff.
The Oath of Membership for new members was administered by Secretary Scott Coulson. Those installed were Class of 2025: Jake Albin, Theresa Baragas, Miguel Cabrera, Justin Collazo, Kim Garza, Chase Giddings, Michelle Hanegan, Craig Haynie, Donald Hull, Benjamin Keltner, Randy Kiser, Melanie Kulaga, Beth Ledbetter, Stephen Lisko, Tiffany Lisko, Keith Marshall, Mike Pickrell Amanda Pritchard Eric Rath, James Rees, Maximo Sierra, Zachary Sims, Jeremy Spicer, Kara Wallace, and Shannon Wallace.
President Bruce Beach next acknowledged members present with the longest record of membership in Alpha Chapter.
President Bruce Beach acknowledged members of the Hall of Fame and the class of 2025, which will be inducted at the Texas Bandmasters Association Convention.
President Beach recognized out of state visiting PBM members. Visting PBM Members were Keith Rudolph, International President- Gamma Chapter, Karen Gregg and Kirk Vogel- Kappa Chapter.
Reagan Brumley, President of TBA, once again introduced Scott Coulson as Bandmaster of the Year.
President Beach again commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.
President Beach encouraged members to participate in the Reading Band that performs at TBA.
Vice President Robert Herrings called for additional nominations from the floor. Again, those making nominations were reminded of the requirements for membership and the necessary paperwork involved.
The Fraternity moved for adjournment by common consent.
Respectfully submitted: Scott Coulson, Secretary-Treasurer
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ALPHA CHAPTER FINANCIAL REPORT
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