January 2023

Ladies and Gentlemen:

In connection with the Texas Music Educators Association Convention-Clinic on February 8-11, 2023, members of Alpha Chapter Phi Beta Mu, will be gathering in San Antonio for our
Official Business Meeting of the year.

The following items demand your immediate attention:

1. DUES -
Using the link sent to you, follow the instructions to pay your dues, make breakfast reservations, and donate to the Hall of Fame, or Chapter. Remember that there is a $10 late fee if you do not pay your dues promptly.

2. BALLOT FOR NOMINEES AND BREAKFAST RESERVATIONS- click on the link and follow the instructions to read biographical information and vote for nominees. Please note the FEBRUARY 3rd DEADLINE for completing Ballots and Breakfast Reservations.

The following items are posted on the Alpha Chapter web site:
1. MINUTES
of Alpha Chapter Meetings in February 2022.

2. TREASURER'S REPORT FOR 2022.

3. ROSTER of Phi Beta Mu Committees and Board Members

SCHEDULE OF EVENTS

1. PHI BETA MU HALL OF FAME COMMITTEE -
7:00 PM, WEDNESDAY, FEBRUARY 8, 2023, MILAM ROOM, MARRIOTT RIVERWALK HOTEL.

2. MEMBERSHIP COMMITTEE - 7:30 AM, THURSDAY, FEBRUARY 9, 2023, RIVER TERRACE ROOM, MARRIOTT RIVERWALK HOTEL, Vice President and Membership Chairman, Bruce Beach, presiding. IMPORTANT: Sponsors of Candidates MUST attend. Also, anyone wishing to speak for, or in opposition to, membership of the new candidates MUST appear at this meeting.

3. BOARD OF DIRECTORS MEETING
- 1:30 PM, THURSDAY, FEBRUARY 9, 2023, RIVER TERRACE ROOM, MARRIOTT RIVERWALK HOTEL, President Tom Harrington, Presiding. President Harrington has advised that all Committee Chairpersons (or their proxies) are to attend both the Board and Official Business Meetings to make reports. Please complete reports in written form and have a copy for the Secretary-Treasurer. Also, please upload our reports into the shared google drive folder for your committee.
The Board consists of the President, Vice-President, Secretary, elected Board members, and Area Representatives plus ALL Past Presidents. If you are one of these, please be present.

4. CHAPTER OFFICIAL BUSINESS MEETING - 9:30 PM, THURSDAY, FEBRUARY 9, 2023, CONVENTION CENTER 217, President Tom Harrington, Presiding.

Active members who are to remain members of the fraternity
MUST ATTEND at least every other annual business meeting or present in writing prior to the meeting to be missed a statement through the Secretary to the Board of Directors justifying the absence. PAYMENT OF DUES WITHOUT ATTENDANCE OR WRITTEN STATEMENT DOES NOT SATISFY THE ATTENDANCE REQUIREMENT. (Constitution.)


OFFICIAL CHAPTER MEETING ORDER OF BUSINESS

1. Visit with your Brothers and Sisters 5. Recognition of guests
2. Call to Order; Reaffirmation of Membership 6. 2022 Membership Candidate Report
3. Receive and act on yearly Committee reports 7. Nomination of candidates for 2023
4. International Activities Report 8. Sign up TBA Reading Band. Adjourn

Prior to the Chapter Business Meeting Thursday evening, there will be an envelope for each
ACTIVE and each RETIRED ACTIVE member at the Registration Desk. If you have previously paid, your Breakfast Ticket will be inside the envelope. RETURN ENVELOPE TO WORKERS AS YOU ENTER THE DOOR. The completed envelope will serve as your attendance record. Please leave the envelope with Doormen, DO NOT TAKE WITH YOU. THANKS! It is essential that I have your current email address to facilitate communication with Phi Beta Mu International. If you have not done so, I urge you to register on the Phi Beta Mu International web site.

5. INSTALLATION BREAKFAST ($28.00) - 7:00 AM, SATURDAY, FEBRUARY 11, 2023, CONVENTION CENTER LONESOME DOVE ROOM (LDR). President Tom Harrington, presiding. New members installed. NON MEMBERS may not attend the Breakfast or Installation.


Again, please note the FEBRUARY 3rd DEADLINE for completing Ballots and Breakfast Reservations. If you have any concerns or questions, please contact me on my cell: 214-417-1042; or email: pbmalphachapter@gmail.com.

I am looking forward to seeing you in San Antonio!

Fraternally,

Scott Coulson
Secretary-Treasurer











ALPHA CHAPTER, PHI BETA MU
MINUTES OF MEETINGS, FEBRUARY 2022


MEMBERSHIP COMMITTEE MEETING


The meeting was called to order by
Vice President Tom Harrington, Thursday, 10 February 2022, at 7:30 AM and 10:00 AM in the River Terrace Room of the Marriott Riverwalk Hotel, San Antonio, Texas. Present were: Tom Harrington- Chairman, members: Shane Goforth, Jeff King, David Brandon, Pete Tolhuizen, Bryan Christian, Eric Rettig, Tom Bell, President Evelio Villarreal, Vice President Elect Bruce Beach, and Secretary Scott Coulson. Chairman Harrington outlined the agenda to the Committee and distributed supporting data, and spoke regarding ethics and confidentiality of information presented on each nominee. The committee next heard comments from the sponsor and cosponsors regarding their candidate. In Executive session all nominations and supporting documents were then reviewed along with a tally of Fraternity voting. This was followed by committee voting on each candidate. The following were approved for induction into the Fraternity on Saturday: Chris Bennett, Jessica Gonzales, Ryan Heath, Scott Anthony Jones, John Nelson, Patrick Paris, Jim Palmer, Abert Vela and Jerry Whorton. The meeting was adjourned by common consent.
Respectfully submitted, Scott Coulson, Secretary.

CHAPTER BOARD MEETING

The meeting of the Board of Directors was called to order by President Evelio Villareal at 1:30 P.M. on Thursday, 10 February 2022, in the River Terrace Room of the San Antonio Marriott Riverwalk Hotel. Present were: Vice President Tom Harrington, Secretary-Treasurer Scott Coulson; Board Members: Alex Wells, Pete Tolhuizen, Beth Bronk, Bruce Beach, Barbara Lambrecht, Brian Andrade, Kristin Hames, Jeff Jones, Tommy Moore, Rusty Lay, Eddie Benitez, June Bearden, Denny Whitley, Sharon Kalisek, Brandon Brewer.

Robert Herrings, Joe Clark, Jill Yancey, Perry Morris, Kathy Johnson, and Randy Hunsaker
were absent.

Committee Chairmen present were Alex Wells, Pete Tolhuizen, Beth Bronk, Bruce Beach and Barbara Lambrecht.

Beth Bronk
moved approval of the Minutes of the February 2021 meeting as posted on the web site. Frank Sosa, second. Unanimous. Beth Bronk moved approval of the Financial Report as posted on the web site. Jeff Jones, second. Unanimous.

The President next asked for the Secretary’s Report on status of the chapter.
Secretary Coulson reported that at present there are 296 Active members; 261 Retired Active; 51 inactive members for a total of 608. 337 have been installed in the Hall of Fame.

COMMITTEE REPORTS

MEMBERSHIP COMMITTEE, Tom Harringon, Chairman,
read a list of those new members selected by the Committee earlier this morning (See Membership Committee List above). Beth Bronk moved approval of the report. Denny Whitley, second. Unanimous.

PUBLIC RELATIONS COMMITTEE, Alex Wells, Chairman, outlined the continued use of congratulatory signs to both the new Phi Beta Mu members and to those members whose groups are selected to perform at the 2022 TMEA Convention. The committee recommended that members of the P & R Committee continue to furnish people to pass out programs at PBM concerts.
Pete Tolhuizen moved approval of the report. Bruce Beach, second. Unanimous.


TBA CLINIC COMMITTEE, Robert Herrings, Chairman, was absent, so President Villarreal presented two recommendations for TBA; (1) "Score Study and Planning for your ensembles (for the 0-5 year director) - What do experienced teachers look for when deciding on literature? How do you break down your score for teaching, etc." and the selected presenters will be 3 excellent music educators: Cynthia Lansford, retired, David Puckett from Keller MS and Susan Meyer Patterson, retired. (This title will likely change, but the topic will be the same).
(2)
“Get off the podium! - How to increase awareness of individual accountability & musicianship in an ensemble setting” and the clinicians will be Mr. Gary Williams from McKinney North High School and Robert Herrings from Artie Henry MS.
Brandon Brewer moved approval of the report. Alex Wells, second. Unanimous.

OUTSTANDING CONTRIBUTOR AWARD, Pete Tolhuizen, Chairman,
reported his committee had decided to recommend Sandi Kerth of Tour-Rific of Texas for the award this year. Sharon Kalisek moved approval of the report. Rusty Lay, second. Unanimous.

OUTSTANDING YOUNG BANDMASTER, Beth Brock, Chairman announced the selection of Jon Schriver from C H Yoe High School. Documentation was presented to support the recommendation. Scott Coulson also outlined for the Board of Directors the continued initiative from International to scholarship an outstanding young director in our state to attend the Conn Selmer Institute this summer. The CSI Scholarship is an ongoing responsibility of this committee. The recipient of the scholarship this year will be Lynsey Gold. Barbara Lambrecht moved approval of the report. Pete Tolhuizen, second. Unanimous.

HALL OF FAME COMMITTEE, Barbara Lambrecht, Chairman, presented the following names for approval in 2022: Stuart Bird, Cindy Bulloch, Nancy Gaston, Joseph Grzybowski, Wade McDonald, Cindy Mikel, Greg Miller, Cody Myers, Jack Nall, Susan Scarborough, Ronnie Touchstone, Rob Toups, and Evelio Villarreal.
June Bearden
moved approval of the report. Sharon Kalisek, second. Unanimous.

Under New Business, Secretary Coulson
reported that with the chapter being in excellent financial status, we should look into commissioning a piece for 2023. General discussion was held concerning this. President Tom Harrington was instructed to form a committee to begin the process. Also, Secretary Coulson was charged to have a membership list posted on the chapter website.

A moment of silence was held for deceased Alpha members:
Raymond Thomas- brother of Jerry Thomas, Ronnie Bryant, Willis Giddens, Dwain Trayler- son of Charles Trayler, Steve Whitley- son of Denny Whitley, Ralph Zamarippa, Bill Dean.
Ill members mentioned were: Vicky Kline- wife of John Kline

There being no further business, the meeting was adjourned.
Respectfully submitted:
Scott Coulson, Secretary-Treasurer





OFFICIAL CHAPTER BUSINESS MEETING

President Evelio Villarreal,
called the meeting to order at 10:00 PM on 10 February 2022 in CC 221 in the Convention Center. Brent Cannon gave the Invocation.

President Villarreal recognized out of state visiting PBM members.

Roland Sandoval, President of TBA, outlined the achievements of Rey Meza and announced that Mr. Meza had been selected as Bandmaster of the Year. The membership acknowledged Rey Meza with a standing ovation.

A moment of silence was held deceased members
Raymond Thomas- brother of Jerry Thomas, Ronnie Bryant, Willis Giddens, Dwain Trayler- son of Charles Trayler, Steve Whitley- son of Denny Whitley, Ralph Zamarippa, Bill Dean.
Ill members mentioned were: Vicky Kline- wife of John Kline

The Phi Beta Mu oath was administered by Secretary Scott Coulson.

Richard Crain, Immediate Past President of the Midwest Board of Directors gave a report on the Midwest Clinic and the substantial contributions of Texas Bands and Full Orchestras

President Villarreal
next commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.

A report on the activities of Phi Beta Mu International was presented by International Executive Secretary David Lambert.

Nominating Committee Chairman Steven Moore explained the selection process for Officers and Area Representatives and the following were chosen:
President-
Tom Harrington
Vice President-
Bruce Beach
ATSSB Central-
Bob Vetter
ATSSB East-
Chris Brannan
ATSSB North-
Mike Bartley
ATSSB South-
Emerico Perez III
ATSSB West-
Bonnie Anderson
At Large –
June Bearden
At Large –
Denny Whitley
At Large –
Sharon Kalisek
At Large –
Brandon Brewer

There were no other nominations from the floor so the slate was elected by acclamation.

President Villarreal
called for Committee Reports. Reporting were committee Chairs for the following standing Committees (see Board minutes above for complete report).

TBA Clinic Committee – Robert Herrings
Public Relations Committee – Alex Wells
Outstanding Contributor Committee – Pete Tolhuizen
Outstanding Young Bandmaster Committee – Beth Bronk
Hall of Fame Committee - Barbara Lambrecht
Membership Committee - Vice President Tom Harrington


Nominations for membership in 2023 were taken from the floor and recorded by the Vice President. Those nominating new members were reminded of needed paper work and deadlines involved.

President Villarreal reminded those in attendance of the importance of participation in the TBA Reading Band and the Band Directors Support Network. Forms for the Reading Band were distributed to the membership.

Motion to adjourn was passed by common consent.


Respectfully submitted: Scott Coulson, Secretary-Treasurer




BREAKFAST INSTALLATION MEETING

Saturday, 10 February 2022

The meeting was called to order by President Evelio Villarreal, at 7:00 AM in the Lonesome Dove
Room, Convention Center.

The invocation was given by Denny Whitley.

Breakfast was served by the LDR Staff. Following breakfast, a moment of silence was observed in memory of deceased members.

The President next acknowledged members present with the longest record of membership in Alpha Chapter.

The Oath of Membership for new members was administered by
Secretary Scott Coulson. Those installed were Class of 2021: Destry Balch, Rob Chilton, Chad Collins, David Dunham, Manuel Gamez, Corey Graves, Ryan Johnstone, Kevin Knight, Jarrett Lipman, Terry Maxwell, Lucy Pascasio, Brian Pollard, Adam Powell, John Rauschuber, Joshua Shaw, Misty Smith, David Stephenson.
Class of 2022:
Chris Bennett, Jessica Gonzales, Ryan Heath, Scott Anthony Jones, John Nelson, Jim Palmer, Abert Vela and Jerry Whorton

Roland Sandoval, President of TBA, once again introduced Rey Meza as Bandmaster of the Year.

President Villarreal again commended various Alpha Chapter members for their achievements during the year, Midwest Clinic performances and clinic and performances during the TMEA convention.

Vice Tom Harrington
encouraged members to participate in the Reading Band that performs at TBA.

Vice Tom Harrington called for additional nominations from the floor. Again, those making nominations were reminded of the requirements for membership and the necessary paper work involved.

New President Harrington presented Outgoing President Evelio Villarreal with the Past President's pin. The membership acknowledged Evelio Villarreal with a standing ovation.

The Fraternity moved for adjournment by common consent.

Respectfully submitted: Scott Coulson, Secretary-Treasurer



ALPHA CHAPTER FINANCIAL REPORT
If the report does not shnow in your browser, click here.



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